Company: Harlequin

Job Title: Contracts Administrator

Department(s): Legal

Reports to: Director, Contracts Operations and Administration

Status: 6 month contract

Location:  22 Adelaide Street West, Toronto (hybrid model) 

Job Vacancy Status: Vacant and actively accepting applications

Position Overview:

The Contracts Administrator is primarily responsible for drafting, vetting and negotiating assigned editorial acquisition contracts for trade imprints, as well as supporting Harlequin’s global editorial team and author community with payments, contractual and royalty queries, information and issue resolution.  The administrator is responsible for drafting audio related contracts and acts as the primary contact for reversion related queries.

• Collaborate and partner with the global Editorial team to process, draft and negotiate acquisition contracts.
• Draft appropriate agreements using precedents, under the guidance and direction of legal staff and negotiate terms and conditions, as necessary with agents and/or authors in collaboration with Editorial partners.
• Prepare, draft, negotiate, process and administer audio rights amendments and various other secondary documentation (i.e. reversions, amendments, termination) as required.
• Data and rights entry in the title management system.
• Receive, manage and research author queries regarding royalty payments and royalty statements.
• Process rights reversion queries from authors/agents and process reversion documentation, as necessary through the proprietary database. Act as primary contact for reversion related queries.
• Research, manage and respond to queries related to sales after reversion.
• Manage process for Author Estates and associated payment process.
• Collaborate with internal teams, including Contracts Administration, Legal, and Editorial on process management, continuous improvement and streamlining.
• Other tasks, as requested.

• B.A. or equivalent, plus a minimum of 2 year professional-level experience.
• Experience working drafting and negotiating contracts
• A good understanding of legal principles and terminology, ideally within publishing
• Excellent negotiation skills and exercises good judgment
• Excellent writing and communication skills
• Proficient in word processing skills and the use of proprietary applications, databases and IT systems.
• A team player with highly developed organizational, analytical and problem-solving skills
• Excellent interpersonal skills with an ability to engage both internal and external stakeholders in a positive manner that represents the company well
• Excellent work ethic.
• Ability to prioritize, handle multiple tasks and tolerate ambiguity
• Leadership potential

About HarperCollins Canada and Harlequin

Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher in the world. Through HarperCollins’s global publishing program, Harlequin titles are published in 17 countries and 16 languages.

The salary range for this position is $60,000-$65,000. We recognize that attracting the best talent is key to our strategy and success as a company. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we are able to attract the best candidates. The quoted salary range represents our good faith estimate as to what our ideal candidates are likely to expect, and we tailor our offers within the range based on the selected candidate's experience, industry knowledge, technical and communication skills, and other factors that may prove relevant during the interview process.  

Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O’Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe

HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities. Employment decisions are based on job requirements and the skills, knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance.

HarperCollins Publishers is committed to providing reasonable accommodation for qualified individuals with disabilities, in our job application and/or interview process. If you need assistance or accommodation in completing your application, due to a disability, email us at TalentManagement@harpercollins.com. Note: we will only respond to accommodation requests. 

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.